Admin Assistant
The Job
Job Title: Admin Assistant
Employer: Rawabi Al-Nahda Developmental Foundation (RADF) – Yemen.
Location: Hajja – Abbs
Work Hours: Full time contract
Reporting/Responsible to: Community Center Coordinator
Starting Date: ASAP.
Post date: 19 Feb , 2020.
Deadline Date:26 Feb, 2020
About RADF:
The Rawabi Al-Nahda Developmental Foundation (RADF) is a non-governmental, voluntary, independent organization established in November 27th 2011, officially registered at the Ministry of Social Affairs as per license (579). As RADF has been present in Yemen since 2011, it has experience implementing emergency child protection and Health, Education and Shelter responses, including women and youth empowerment. RADF has experience in handling large grants from international donors, such as UNDP, UNHCR, OCHA, FAO, IMO, the Humanitarian Forum Yemen, PartnerAid and Partners Yemen. The Foundation has excellent national-level relations and has experience in coordination with both national and international NGOs. It has offices, staff and community based committees in Hajjah, Sana'a, and Huddeidah, as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, RADF creates livelihood opportunities and community based protection committees. Last but not least, the foundation is mainly focused on Sustainable Development Goals and Humanitarian Response.
JOB PURPOSE:
We are looking for a competent Admin Assistant to help with the organization and running of the daily administrative operations. The ideal candidate should be a hard-working individual able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as finding effective ways to achieve better results.
KEY ACCOUNTABILITIES
•Admin Assistant is accountable for fulfilling his or her roles and responsibilities in line with Organization’s values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.
oDetailed Duties & Responsibilities
oResponsible of incoming and outgoing Telecom
oResponsible of archiving incoming and outgoing documents
oResponsible of archiving all the documents of the IDPs Community Center and RADF
oArrange Workshops and Training of the staff
oArrange meetings and prepare meeting hall and writing the minutes of the meetings
oReceiving visitors and guide them to the persons they want to visit them.
otranslation of documents (English) when it's required.
oSending & Receiving documents to/from office.
oCarry out administrative duties such as filing, typing, copying, binding, archiving, scanning etc.
oFollowing up the incoming and outgoing correspondence records on a daily basis.
oFollowing up the incoming and outgoing emails and sending them to the persons of concern.
oAny other tasks assigned to him by the CC coordinator and project manager
PERSON SPECIFICATION
A) EDUCATION/TRAINING : Required:
University degree
B) EXPERIENCE :Required
•3 years of relevant professional work experience.
•Excellent organizational and communication skills and teamwork-oriented.
•Excellent analytical, problem solving and organization skills.
•Good in written and verbal English and Arabic is required.
•Good in standard Microsoft Office package (Word, Excel, Outlook) and typing.
•Ability to travel as required within Yemen.
•Ability to work under pressure and manage personal stress levels.
C) COMPETENCIES
Core Values (Required):
•Commitment.
•Diversity and Inclusion.
•Integrity.
Core Competencies (Required):
•Communication.
•Working with People.
•Drive for Results.
Functional Competencies (Required):
•Formulating Strategies and Concepts.
•Planning and Organizing.
D) PROBLEM SOLVING (Thinking Environment)
Secure and effective operation of all computer systems, related applications, hardware and software. Also, controlling the internal network.
E) WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED
This position is located in Sana'a - Yemen requires 100% attending in the main office and helping the employees to finish their job completely and remote the sub offices.
Other
Understanding of and commitment to safeguarding, child safety and protection from sexual abuse and exploitation principles.
Howto Apply
•Qualified candidates meeting the above requirements are required to send a detailed CV and a Cover Letter in English, clearly specifying the position in the email subject, and send them on the following link: https://docs.google.com/forms/d/e/1FAIpQLSf2IKHbNgyvvfHsZEEUn6mlHjWfIbv7IIZYATt3lOH1DE3sUA/viewform by midnight Feb 26, 2020.
•Any emails come through other channels will be cancelled and will not be dealt with
•RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.
•Any emails without a clear subject; indicates the Position that he/she is applying for; will be discarded.
•Only short-listed candidates will be contacted